Privacy Policy

Qognexus Readiness Snapshot — Echelon Labs

What we collect

When you complete a Readiness Snapshot we process your answers to the seven questions, your first name, last name, job title, and work email, and basic technical metadata (referrer, UTM parameters, locale, time taken).

Why we process it

To generate your Snapshot report and send it to you, and — only if you separately opt in — to send you occasional insights on change readiness. The two consents are recorded separately; you can withdraw the marketing consent at any time via the unsubscribe link in any email.

How AI is used in your report

Your report includes a short written narrative that reflects back the tension your answers point to. That narrative is generated by an artificial-intelligence language model from the answers you give — it is not written by a person for each report. Everything else — the questions, the scoring logic, and the structure of the report — is designed and fixed by us; the AI only writes that one narrative passage.

• Who provides the AI. The model is operated by Anthropic PBC, which processes your answers solely to generate your narrative and acts as our processor under a data processing agreement. Under that agreement, your responses are not used to train Anthropic's models.
• International transfers. Where generating your narrative involves transferring personal data outside the EEA or the UK, that transfer is covered by the European Commission's Standard Contractual Clauses and the UK International Data Transfer Addendum, together with Anthropic's data processing agreement.
• No automated decisions about you (GDPR Article 22). The report is informational — a diagnostic read, not a decision. It does not approve, reject, rank, or score you as an individual, and it produces no legal or similarly significant effect. No solely-automated decision-making within the meaning of Article 22 of the UK and EU GDPR takes place.
• Transparency (EU AI Act Article 50). We disclose here, plainly, that the written narrative in your report is generated by AI. If you would like to understand how your report was produced, contact us at snapshot@qognexus.com.

Retention (to be finalized by legal)

The final policy must state the research-retention basis: pseudonymised responses, retained under legitimate interests for 36 months, with a route to object.

Your rights

You may request access to, correction of, or deletion of your personal data, and you may object to processing. Contact snapshot@qognexus.com.

Policy version: 1.0 (draft)